What you need to provide after you offer is accepted

After the excitement of having your offer accepted subject to contact (STC), there are some important documents you need to provide. We have a dedicated, in house team of sales progressors who will oversee the whole transaction and keep all parties updated. They will work with your solicitors, the vendors solicitors and where relevant, any other parties in the chain. If you can provide the correct information at the start it can help avoid unnecessary delays.

1. Completion of the Prospective Purchaser Information Form (PPIF). For convenience, this is sent by email to all purchasers so we can capture names for legal documentation (company name if purchasing as a company), satisfy identity verification, collect mortgage broker, surveyor and solicitor details. If there is a chain in your purchase (the sale/purchase is conditional on another sale), we will also require information on the other parties so we can keep everyone updated.

2. Under the Money Laundering Regulations 2017, we as agent and later your solicitors, will need to complete identity checks on all parties involved in the sale, purchase or let of a property. Therefore, when completing your PPIF, you will be prompted to upload proof of identification. You will need to provide one document from each of the following lists (therefore, two documents in total):

List A – Verification of identity

List B – Verification of your current residential address

• A valid passport

• A valid UK photocard driving license

This document needs to clearly show your name (same as the document under List A) and full residential address, wherever it is in the world.

• Household utility bill. This could be a: gas, electricity, water, landline, satellite TV, TV licence or service charge/ground rent invoice with an issue dated within the last three months

• Bank or Building Society statement with an issue dated within the last three months

• Solicitor letter confirming recent house purchase dated within the last year

• Mortgage statement from a recognised lender dated within the last year

• Local Authority council tax bill for the current council tax year

• Council or housing association rent card or tenancy agreement for the current year

• HMRC self-assessment letters or tax demand dated within the current financial year

We cannot accept

• A mobile phone bill

• A credit card statement

Procedure if we haven't met you...

There are instances where you will offer to buy or let a property without meeting us or even seeing the property. If we haven’t met you, we need both documents to be certified – The certifier must have met you, so they can confirm the photo is a true likeness.

The certifier (see below who can certify) needs to include the following statement on each document:

• Photo ID (List A document) – “Certified to be a true copy of the original seen by me and the photograph is a true likeness of the individual whom I have met”

• Proof of Address (List B document) – “Certified to be a true copy of the original seen by me”

They also need to:

• Sign and date the documents

• Identify who they are, including their profession, membership number (if applicable), work address and telephone number

The following people can certify a document

• Bank/Building Society Official (must be stamped with branch stamp)

• Doctor/Dentist

• Solicitor

• Chartered Accountant

• Notary

• Teacher/Lecturer